Why You’re Stuck Solving the Same Problems in Your ABA Business

When Everything Feels Like Déjà Vu

You fix the schedule. Again.
Walk your team through billing. Again.
Clarify expectations and workflows. Again.

If your business feels like a revolving door of problems — you’re not scaling.
You’re looping.

And the longer you loop, the more exhausted you become.

You’re not moving forward. You’re repeating.

Let’s talk about why — and more importantly, how to break out of it.

Welcome to the Loop

Looping isn’t a discipline issue.
It’s an infrastructure issue.

Here’s how it happens:

• You solve the problem in conversation

• You never document it

• Everyone assumes it’s fixed

• Someone forgets, misinterprets, or leaves

• The problem comes back

You start to feel like no one’s paying attention.
Like you’re the only one who knows how it’s “supposed to” run.

But here’s the truth:

You’re running a business with no memory.
And that means every week feels like a reset.

The Real Problem Isn’t People — It’s Missing Systems

If even your best staff come back with the same issues…

It’s not about them. It’s about the system.

Or rather — the lack of one.

If your process only lives in:

• A Slack thread

• A Zoom comment

• A verbal walkthrough

• Your inbox or your head

That’s not a system.
That’s a trap — a loop waiting to happen.

Systems create consistency.
Documentation builds accountability.
Clarity builds confidence.

Not just for your team — but for you.

How to Break the Loop for Good

You don’t need to solve everything.
You just need to solve it once — the right way.

Here’s the rhythm that works:

Foundation → Structure → Systems

1. Foundation
   Define what needs to happen — and why it keeps falling apart.

2. Structure
   Assign ownership. Who owns this process now?

3. Systems
   Document it. Store it where your team can access it.
   Train to the process — not to the memory of the last mistake.

Solve it once. Lock it in. Move on.

That’s how you stop looping — and start leading.

If You’re Looping, You’re Not Scaling

Re-solving the same issue isn’t leadership.
It’s a symptom of a broken system.

Inside the eBCBA™ Odyssey, we help ABA owners:

• Capture the solution

• Systemize it

• Assign ownership

• Train to it — permanently

So the next time a problem shows up…
…it doesn’t.